The public school districts of Belchertown, Granby, and Ware (“ DISTRICTS”) request sealed proposals from qualified school transportation providers licensed to practice in the Commonwealth of Massachusetts.

For the purposes of this document any company wishing to submit a proposal will be referred to as a “Bidder”, “Provider”, or “Vendor” with references to each being synonymous. In addition the terms “contract” or “agreement” will refer to any resulting agreement deriving from this proposal.

The term of the contract will be for three (3) years for the fiscal years from 7/1/2026 to 6/30/2027 (FY27), 7/1/2027 to 6/30/2028 (FY28) and 7/1/2028 to 6/30/2029 (FY29).

The Bidders shall make careful study of the specifications to assure proper understanding of the quality and delivery of services required. The Bidders must cover all contingencies including all labor, equipment, materials, transportation, etc. necessary to provide the services required by the bid specifications. The DISTRICTS reserve the right to reject any and all proposals, wholly or in part, to waive informalities deemed inconsequential, or to accept any proposal even if the proposal is not the lowest cost, if it is deemed to be in the best interest of the DISTRICTS.

The Request for Proposal will be available via email as of April 27, 2026, 10:00AM. Sealed proposals are due in Ware Public School’s superintendent’s office no later than 10:00 AM on May 20, 2026. Proposals received after this deadline will not be considered. Envelopes must be clearly marked on the outside with:

Proposals must be in an envelope clearly marked “School Transportation Bid #2026-001– Collective School Districts Award.” Proposals are to be delivered to:

All questions should be addressed to Andrew Paquette at the following email address –
apaquette@ware.k12.ma.us. No questions will be answered after May 11, 2025, at 4:00PM. All official
addenda will be sent via email to all vendors who have received specifications.

Proposals will be evaluated and interviews will be scheduled with Bidders, if determined to be needed.

Contracts will be awarded by individual school districts within sixty (60) days of bid opening.
The award of the contract shall be subject to a vote of approval by the respective School Committees pursuant to Massachusetts General Laws, Chapter 30B, Section 12 and is subject to cancellation by each District pursuant to Massachusetts General Laws Chapter 30B, Section 12, if funds are not appropriated or otherwise made available for continuation or performance in any fiscal year succeeding the first year.